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Finance Administrator

Reporting to the Finance Manager, the Finance Administrator will contribute to the overall health and success of Haida Child & Family by accurately processing financial transactions in a timely manner.

Haida Child & Family
247 Eagle Avenue, Old Massett
10-19 Staff
Low Noise
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Job Description

Haida Child & Family is a Haida-led organization providing culturally appropriate, wrap around services to Haida children and families.

POSITION SUMMARY:

Reporting to the Finance Manager, the Finance Administrator will contribute to the overall health and success of Haida Child & Family by accurately processing financial transactions in a timely manner. The Finance Administrator is a key member of the finance team ensuring that vendor, caregiver and community member invoices are processed accurately and timely for payment. The position will monitor and process accounting data to produce accurate financial information.

DUTIES AND RESPONSIBILITIES:

  • Manage and process accounts payable and accounts receivable transactions efficiently.
  • Use software program (Xero, Plooto) to process invoices including accurate data entry and coding of invoices
  • Provide exceptional customer service to internal and external stakeholders regarding financial and administrative matters
  • Review and process staff reimbursements
  • Organize cheque signing
  • Create and update a variety relevant spreadsheets
  • Maintain and update filing systems both paper and electronic
  • Assist in budget and other reporting requirements
  • Identify, investigate and address account discrepancies with vendors and caregivers
  • Maintain up to date petty cash reconciliations
  • Prepare and assist in daily bank and credit card reconciliations
  • Coordinate payments for approved requests in Xero
  • Provide support to the Jordan’s Principle Service Coordinator to track requests and disbursements
  • Assist in audit preparation, working with external accountants, ensuring timely access to all pertinent information
  • Maintain easy to follow audit trail of electronic and hard copy accounting records including all contracts, leases, invoices, expenses, and receipts
  • Maintain integrity of all accounting software and personnel files in accordance with the PIPA and FOIPA
  • Perform other related duties as required by the position.

QUALIFICATIONS AND EXPERIENCE:

  • Knowledge of Haida culture, history and the implications of colonization for Indigenous children, youth, families and communities
  • Post-secondary Accounting Diploma
  • 2 – 3 years of related experience
  • An equivalent combination of education and/or experience will be considered
  • Practical knowledge and technical skills in accounting practices
  • Skillful communicator, both written and oral, with a good ability to collaborate with the Finance Manager and the broader HCF team
  • Strong financial ethics and moral character, demonstrating a forthcoming approach to finances
  • Demonstrated competency of Microsoft Office (Word, Excel, Outlook) and familiarity with accounting software, preferably Xero. Familiarity with other financial programs and systems would be considered an asset
  • Strong organizational and time management skills
  • Ability to maintain confidentiality and sensitive information with discretion
  • Ability to work independently, as part of a team, and in partnership with community partners

COMPETENCIES: The Finance Administrator should demonstrate competency in all of the following:

Financial Acumen

 

Strong analytical and numeracy skills. Able to gather and analyze information, problem-solve, make decisions and present information to various stakeholders.

Haida Centered Service Approach

 

A desire to serve Haida people and understand needs in order to provide a high level of quality service and produce better outcomes.

Communicates Effectively

 

Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Optimized Work Processes

 

Knowing the most effective and efficient processes to get things done with a focus on continual improvement.

Managing Organizational Resources

 

The ability to creatively think about allocation of organizational resources (e.g., people, materials, assets, funding) to support the financial management of the organization.

WORKING CONDITIONS:

  • Monday to Friday schedule but flexibility is needed from time to time based on Agency needs, including occasional evenings.
  • Must be able to obtain and maintain a Criminal Records Check.

Pursuant to Section 41 of the BC Human Rights Code, preference may be given to qualified applicants of Aboriginal ancestry.

This position requires union membership

To Apply: Click Here

This position will remain open until January 19, 2024

Contact: Chantel Wellman at chantel@hrwest.ca

Apply Now

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