$31.34 – $32.61 per hour based on experience, Full-time 35-40 hrs. per week
Benefit Package: Dental Care, Extended health care, Vision care, Disability Insurance, Life Insurance, Employee Assistance Program, Pension Plan, Paid time off
DESCRIPTION
The Marine Planning Program’s Executive Assistant is responsible for providing comprehensive
administrative support to a dynamic team working on a wide variety of files in Haida Gwaii. The EA
coordinates and oversees office administrative duties, providing assistance and support in all aspects of program planning and delivery. From budgeting and financial planning, meeting support, community engagement, and office administration to tracking deliverables, the EA ensures financial requirements are met while working with a large team working in both the field and office on exciting marine projects throughout Haida Gwaii.
KEY DUTIES & RESPONSIBILITIES
- Ensures reports, data, and tracking systems are maintained, filed and organized.
- Manages the calendar for the Marine Planning team and tracks timelines and reporting deadlines.
- High level of budgeting and finance support through monitoring, tracking and helping manage
financial reports.
- Draft reports and briefing notes for committees and leadership.
- Coordinate meetings, including scheduling, logistics, agendas, transcribing minutes, etc.
- Maintain and support office functions, following all SHN procedures and working collaboratively to
implement operational practices to support the program’s work.
- Support planning and delivery of team building initiatives, staff training, etc.
- Support Marine Planning staff with administrative tasks as needed
- Maintain confidentiality.
- Other related duties as required
QUALIFICATIONS
- Experience working with Microsoft 365, SharePoint and Teams is considered an asset.
- Computer literate with knowledge of Microsoft Office, particularly Microsoft Word, Excel and
PowerPoint software.
- Excellent written and verbal communication skills, including strong attention to detail
- Experience with budgets, financial reports, and financial tracking is an asset.
- Ability to take detailed minutes and produce minutes in a timely fashion
- Ability to work in a self-supervisory, multi-task environment within clear timelines
- Demonstrated capacity to build relationships, work effectively in a team, and adapt creatively to
changing situations.
- Must have a valid B.C. driver’s license
EDUCATION & EXPERIENCE
- Grade 12 graduation, preference for special office training or an equivalent combination of skills and experience. Financial experience is an asset.
To apply, please submit your cover letter and resume to careers@haidanation.com
Deadline for application: August 2, 2024 at 4:30 p.m.
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