Administrative & Communications Assistant

Position: Administrative & Communications Assistant (1) position

Location: Prince Rupert, BC

Department/Team: WorkBC

Hours/Pay: 240 hours/$3600

POSITION OVERVIEW

Hecate Strait Employment Development Society (HSEDS) is a non-profit organization governed by a board of directors with a mandate to provide employment programming and training to enhance opportunities for residents of the North Coast, Haida Gwaii, and Bella Bella.

HSEDS provides resources for jobseekers, newcomers, employers, and new entrepreneurs. Our mission is to serve and build connections for people to reach their employment, training, and settlement goals.

Our vision is to be a catalyst for people to build success in the evolving economy.

The Administrative & Communications Assistant will play a key role in ensuring smooth front desk operations, effective administrative support, and engaging digital communications to promote HSEDS and WorkBC services. This role will contribute to community outreach by promoting employment programs, managing social media channels, and supporting youth employment initiatives through workshops and job board facilitation.

Key Responsibilities

Administrative and File Management

• Maintain organized and confidential filing systems (electronic and paper-based).
• Support accurate document management in compliance with privacy standards and internal procedures.
• Assist staff with photocopying, scanning, and preparing documentation for client applications and reporting requirements.
• Maintain our Youth Job Board 
• Assist with poster creation and posting in town 
• Ensure timely processing and secure storage of client records.

Program and Community Support

• Support the coordination and facilitation of our WorkBC workshops, and preparations for community events
• Provide logistical and administrative support for WorkBC programming 

Publicity and Marketing

• Assist with the promotion of Services through social media, posters, and community outreach efforts.
• Contribute to community engagement strategies that enhance newcomer participation.

Compliance and Certification

• Maintain and apply knowledge of privacy legislation through FOIPPA Certification.
• Support CELPIP testing processes through CELPIP Invigilation Certification, when required.
• Ensure confidentiality and ethical handling of client information at all times.
• Perform other related duties as assigned.

Qualifications and Skills

• The ideal candidate will possess the following qualifications and skills:
• One-year experience preferrable;
• Excellent oral and written communication skills;
• Attention to detail to proofreading;
• Demonstrated strong computer software skills;
• Ability to enter and manage data with speed and accuracy;
• Excellent time management skills;
• Strong collaborative and interpersonal skills;
• Demonstrated commitment to service excellence and teamwork;
• A high degree of professionalism and respect for confidentiality;
• Current satisfactory Criminal Record Check is a condition of employment.

Our Benefits

We offer:

• Opportunities for professional development. 
• Certifications for FOIPPA and CELPIP Invigilation 
• Supportive, collaborative work environment focused on community impact.

To apply please email resume and cover letter to dawn@hseds.ca