Accounting Supervisor

 Hecate Strait Employment Development Society (HSEDS) is a non-profit organization governed by a board of directors with a mandate to provide employment programming and training to enhance the opportunities of the residents of the North Coast, Haida Gwaii and Bella Bella.   

The Accounting Supervisor is responsible for everything related to the finance and accounting functions that support the Society as a whole, and individual program areas, of Hecate Strait Employment Development Society (HSEDS). This position is part of the central services team at the society. You will work directly with the bookkeeping department, department managers and the CAO individually or as part of a team. This position reports directly to the CAO.

To succeed in this fast-paced role you need to: 

• Care about people’s long-term success, 
• Have a strong understanding of community resources and the local job market,  
• Be ready to coach individuals, facilitate groups, and reach out to those who need our services in the community,  
• Have a great balance of people, administrative, and technical skills,  
• Understand the needs and service requirements for diverse client groups, 
• Bring a passion for ongoing learning and improvement in the career development field. 

This is a full-time position (35 hours a week) and regular office hours are Monday to Friday 8:30 AM - 4:30 PM with the opportunity for some flexibility. The starting hourly rate for this position is $39/hour depending on level of related experience and/or education.

FINANCE

·      Oversee daily accounting operations for HSEDS, including accounts payable, accounts receivable, payroll processing, banking activities, general ledger maintenance, and month-end procedures.

·      Coordinate and administer client support payments and financial assistance programs delivered by HSEDS.

·      Assist in the development, implementation, and monitoring of annual organizational, departmental, and program budgets.

·      Review and authorize financial transactions, invoices, employee reimbursements, payroll records, reconciliations, and support documentation to ensure accuracy, in compliance with HSEDS policies.

·      Ensure timely processing of vendor payments, client payments, wage subsidy payments, employee expense claims.

·      Monitor payroll administration, employee benefits, statutory deductions, government remittances, and year-end payroll reporting requirements, including T4 preparation and distribution.

·      Ensure completion and accuracy of monthly bank reconciliations, credit card reconciliations, petty cash reconciliations, and balance sheet account reconciliations.

·      Monitor outstanding accounts receivable balances and coordinate collection activities with internal departments, funders and tenants.

·      Monitor, analyze, forecast, and report on organizational and program revenues, expenditures, and financial performance to CAO.

·      Supervise petty cash across Offices (Prince Rupert, DG and Masset) and perform monthly cash counts and reconciliations to ensure accuracy and compliance with financial procedures.

·      Prepare, review, and coordinate monthly, quarterly, and annual financial reports and management reports for CAO and the Board of Directors.

·      Coordinate financial reporting requirements for WorkBC, BC Settlement Services and other funding contracts administered by HSEDS.

·      Maintain financial records and ensure compliance with HSEDS policies, funding agreements, Canada Revenue Agency requirements, payroll legislation, accounting procedures, and internal controls.

·      Coordinate preparation of financial documentation required for annual audits, financial reviews, regulatory reporting, and funding compliance reviews.

·      Investigate financial discrepancies, identify issues, and coordinate corrective actions as required.

• Provide guidance, training, and support to finance staff and program personnel regarding financial procedures, policies, reporting requirements, and best practices.
• Prepare and file quarterly GST returns and maintain supporting documentation in compliance with CRA requirements.
• Perform pre-audit reviews and prepare audit-ready financial records, reconciliations, and supporting schedules for annual external audits.
• Coordinate year-end audit preparation and provide financial information and documentation requested by external auditors.

OPERATIONAL

·      Develop, implement, and maintain financial and administrative procedures that support HSEDS effectiveness and compliance.

·      Coordinate financial administration activities across multiple programs and departments.

• Examine and verify accuracy of work and authorize routine payments, credits and other transactions
• Establish work schedules and procedures and coordinate activities with other work units or departments
• Resolve work-related problems and prepare and submit progress and other reports
• Identify training needs and train workers in job duties and company policies

·      Maintain organizational financial calendars and reporting schedules to ensure compliance with internal and external deadlines.

·      Support preparation of funding applications, grant proposals, budgets, and financial projections.

·      Coordinate information requests and provide administrative support related to financial operations.

·      Monitor compliance with organizational policies, procedures, and operational requirements.

·      Participate in organizational planning, special projects, and process improvement initiatives.

·      Promote a collaborative, accountable, and service-oriented work environment.

• Perform other related duties as assigned.

QUALIFICATIONS AND SKILLS

Education

·      Bachelor’s degree in accounting, Finance, Business Administration, Commerce, or a related field.

Experience

·      Minimum five years of progressively responsible experience in accounting, bookkeeping, payroll administration, financial reporting, and office administration.

·      Minimum two years of experience coordinating, leading, or supervising financial office operations.

·      Experience with accounts payable, accounts receivable, payroll processing, budgeting, and financial reporting.

·      Experience working with government-funded programs, contribution agreements, or non-profit organizations is considered an asset.

Knowledge, Skills and Abilities

·      Strong knowledge of accounting procedures, bookkeeping practices, payroll administration, budgeting, and financial reporting.

·      Knowledge of office administration practices, internal controls, and financial record management.

·      Strong supervisory, leadership, and organizational skills.

·      Ability to coordinate, assign, review, and monitor the work of finance personnel.

·      Strong analytical, problem-solving, and decision-making abilities.

·      Advanced proficiency with Microsoft Office applications, particularly Excel.

·      Experience using accounting software such as sage 50 and Payroll system such as ADP.

·      Excellent verbal and written communication skills.

·      Ability to establish and maintain effective working relationships with staff, management, funders, auditors, and external stakeholders.

·      Ability to prioritize workload and meet multiple deadlines.

·      High degree of professionalism, confidentiality, and attention to detail.

·       Ability to work independently and as part of a team.

OUR BENEFITS

We offer:

·      Extended health benefits

·      Paid 12 vacation days, paid discretionary days off, paid sick time and your birthday off

·      Opportunities for professional development

·      $39/hour