Governance Coordinator

Job Title: Governance Coordinator

Term: 2.5 years

Hours: 35/wk

Salary: $33.47

Benefits: YES

WHO WE ARE

The Old Massett Village Council is a community of 1500 members on Haida Gwaii and an overall membership of approximately 3200+ members. We are located on the beautiful North Coast of Haida Gwaii and are stewards of 40 Reserves with various land base sizes. We have approximately 70-100 full and part-time employees. General operations are comprised of, but not limited to, Administration, Education, Energy Capital Works, Finance, Housing, Social Development, and Economic Development.

POSITION

The Governance Coordinator provides a high level of administrative and secretarial support to Chief and Council. The Governance Coordinator organizes correspondence, prepares meeting agendas, records and distributes meeting minutes, and maintains responsibility for reporting out from council to the community. This position will work alongside council to assist in managing external portfolios. Project Management and proposal writing will be required. The Governance Coordinator has to be organized, patient, and will need to have excellent communication and technical skills.

RREPORTING RELATIONSHIP

The Governance Coordinator reports directly to the Band Administrator. This position works closely with Council, and supports their external portfolios.

QUALIFICATIONS

Minimum Requirements

Office Administration Certificate or Diploma or 5 years of related work experience

Grade 12 graduation and/or a minimum of five years related work experience

Class 5 Driver’s license and a clean driver abstract

KNOWLEDGE, SKILLS & ABILITIES

Knowledge and understanding of Haida culture

Exceptional Administrative and Organizational Skills

Strong written and interpersonal communications skills, and the ability to work effectively with a variety of people and circumstances

Proficiency in Microsoft Office 365 applications (Word, PowerPoint and Excel)

Quick adaptation to evolving online applications (e.g. Teams, Mailchimp, Wordpress, etc.)

Ability to establish priorities based on assigned work, requirements, and timelines

Ability to maintain a professional demeanor and confidentiality

Ability to work independently and to make decisions

OTHER ATTRIBUTES

Flexible, adaptable with ability to multi-task and manage a diverse workload with multiple deadlines

Detail and service-oriented with the ability to listen, understand and respond to community needs and questions

Ability to think critically and act logically, evaluating situations and generating steps to achieve success

Personable, down-to-earth and friendly

Ability to exercise good judgement, diplomatic tact, professionalism, and strategic communication skills

Customer service focused with proven ability to build relationships

Ability to work in a virtual team environment

PRIMARY RESPONSIBILITIES

Set up, coordinate meetings and conferences for Council with external agencies, municipalities, ministries, ISC, and other governmental agencies

Maintain and distribute Council’s monthly schedules in coordination with the Executive Assistant

Assist Executive Assistant with all council travel

Maintain all council and committee meeting minutes and assist with reporting

Work with council on special projects pertaining to external portfolios and ministries

Develop systems, internal reporting templates, document updates, calendars, tracking, contact lists, database to create efficiencies

Work with council and program managers to create and update policies and creating bylaws

Arrange yearly strategic planning and governance training for council.

Coordinate, prepare and arrange Governance related community meetings on policies and bylaws

Maintain confidentiality on all matters related to the affairs of OMVC

Update and maintain the Old Massett Village Council’s Governance page on the website

Assist with or coordinate event logistics

To perform other duties as appropriately assigned

To adhere to the Old Massett Village Council Conditions of Employment

Application Deadline: August 16, 2024

How to Apply:

Please submit cover letter and resume to reception@omvc.ca or in-person at the Band Office.

Subject line must read: GOVERNANCE COORDINATOR POSTING

Pursuant to section 41 of the B.C. Human Rights Code, preference may be given to applicants of Aboriginal Ancestry.

Only applicants to be interviewed will be contacted

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