Position: Finance Manager
Reports to: Executive Director
Revised: July 18, 2024
Classification: Excluded Management
Salary: $38.00/hr - $43.00/hr.
SUMMARY
The Finance Manager provides input and expertise into processes and policies that guide the financial health of NCCS. The Finance Manager performs all payroll and benefits functions necessary to ensure that payroll is processed according to Society policies, procedures and in compliance with all regulatory agencies and legislation. Pension and benefits must be processed in accordance with the requirements of the benefits provider and in meeting NCCS staff needs. Related to purchasing, the Finance Manager handles all payables, receivables, bank reconciliations, the general ledger
DUTIES AND RESPONSIBILITIES
Organizational Leadership
- Partner with the Executive Director to monitor and evaluate finance-related performance quality improvement of financial processes and the Society as a whole according to Accrediation Standards.
- Help identify and implement new initiatives or processes related to finance to support the short and long-term goals of the Society.
- Recommend opportunities for organizational learning.
- Support the Executive Director to develop the annual budget
- Assist as needed to complete with financial reporting requirements for programs funded by MCFD, Jordan’s Principle, and the Ministry of Public Safety and Solicitor General
Payroll Management
- Preparation of full cycle bi-weekly payroll
- Process new hires, and register them in pension and benefits programs when eligible
- Review time entry reports for errors prior to processing
- Investigate and correct payroll discrepancies
- Prepare and balance period-end reports, journal entries and reconcile issued payroll to bank accounts and prepare remittances
- Compile payroll reports, statements and summaries
- Respond to payroll and benefits related queries
- Process terminations (including ROE's) and de-registration from benefits and pension
- Maintain up-to-date files (paper and electronic)
- Remain current on payroll and reporting legislative requirements and ensure regulatory compliance
- Remain up to date on the benefits program and facilitate transfer of relevant information to the HR department and to employees when necessary
- Prepare and file period and year-end reports for WCB, Municipal Pension Plan, BCGEU, and CRA (T4’s, etc.)
Purchasing Management
- Perform all accounting functions necessary to ensure transactions are processed according to Society policy in an organized and timely manner.
- Ensure adequate approval, established by authorization matrix, and account coding on all invoices.
- Match and verify invoices with purchase orders, credit cards, receiving reports and related documents and follow up with respective departments and vendors as needed.
- Enter vendor invoices into the system and maintain Accounts Payable records and vendor databases.
- Prepare reconciliations of payables accounts with vendor statements and other related documents
- Maintain and update accounting records by recording and posting transactions in the general ledger and sub ledgers.
- Comply with and improve existing AP procedures
- Draft GST returns and Worksafe BC returns
- Draft Municipal Pension Plan contributions and file once authorized
- Draft statutory remittances payable to Canada Revenue Agency and file once authorized
- Develop and maintain accurate financial records, including files (paper and electronic), deposit backup, process descriptions, and payment documentation, in compliance with CRA and audit standards.
- Maintain filing systems
- Prepare and issue Accounts Receivable invoices and supporting documentation required by funders, including for larger projects. Follow up on late accounts in accordance with established procedures.
- Update Service Level Reports monthly or as required by funders
- Respond to inquiries and requests regarding AP/AR, credit cards and bookkeeping duties.
- Reconciliation of credit card accounts, General Ledger accounts, client finances and draft journal entries as required
- Prepare accounting summaries and statistical reports
- Assist with preparation of annual budget, and budget variance reports
- Proactively seek out and support process improvements and systems enhancements.
- Communicate with business partners regularly, fostering strong relationships and meeting stakeholder expectations.
- Work closely with other team members to coordinate responsibilities and prioritize tasks, ensuring all key deadlines are met.
Administrative Management
- Attend Regular and Special meetings of the Board of Directors if requested and committees.
- Prepare monthly financial statements for review by the Board of Directors.
CORE COMPETENCIES
- Excellent computer skills with a good working knowledge of standard office information technology devices and applications
- Good interpersonal and communication skills are essential, as well as a willingness to be flexible.
- Flexible, adaptable, and responsive to change
- The ability to think flexibly and work with limited supervision.
- Understanding of Canadian payroll processes, procedures & legislation
- Excellent organizational and prioritization skills
- Demonstrated ability to work in a team-oriented environment
- Detail oriented with a passion for working with numbers and data entry
- Demonstrated ability to work independently with minimum supervision
- Demonstrated ability to exercise tact and discretion in dealing with confidential information
- Experience with Sage 300 would be an asset, but not essential
Qualifications
- Bachelor’s degree in the business administration and/or accounting
- A minimum of four years of recent administrative work-related experience
- An equivalent combination of Education and Experience
- Appreciation for diversity and a commitment to the Society’s priorities for inclusivity and culturally safe and trauma informed practices for individuals and families
- Experience working in a management role within a union environment is an asset
- Experience working in the social service field is an asset
- Valid Driver’s License and clear Driver’s Abstract.
- Successful Completion of a Criminal Record Check.
Posted on 8/6/24
