Office Administrator – PTR (Full Time)

Company

BC Hydro

Description

We’re BC Hydro and we have a big job to do.

Keeping the lights on for over 4 million people across the province takes a lot of talented people doing
many different jobs. From working deep in a generating station, atop a power pole, or behind a desk,
whatever it is that makes you tick we offer challenging careers to help you reach your potential.

We’re investing more than $2 billion per year in major capital infrastructure projects to help meet the
growing demand for safe, reliable power. We’re upgrading transmission lines, building new substations,
and investing in our hydroelectric generation facilities.

We aim to provide meaningful and challenging work, opportunities for growth and a healthy work/life
balance. We’ve been recognized for excellence and been named one of B.C.’s Top Employers and one
of Canada’s Best Diversity Employers.

It’s our vision to be the most trusted, innovative utility company in North America by being smart about
power in all we do.

 

JOB DESCRIPTION
Duties:

  • Produces new forms and establishes standards required for input and reports on office computer

systems.

  • Prepares from existing tenders a variety of routine Local Work Contracts; assesses and

purchases a variety of office equipment including radio equipment.

  • Performs a variety of clerical duties in the inputting, preparation and processing of the

computerized payroll system such as scrutinizing, ensuring correct interpretations are applied,
adjusting, checking accuracy of and entering on computer system data from employee timesheets
and answering inquiries; inputs and maintains data on the PFMS or WMS system; documenting
new and transferred employees, explaining benefits and personnel policies and maintaining a
variety of employee and personnel records.

  • Audits entries on the computerized maintenance system to ensure reliability of inputted data.
  • Provides support to the supervisor/manager by preparing the field office budget and preparing

the variance review for supervisory approval; responds to inquiries and correspondence of an
administrative nature for the supervisor/manager in his/her absence.

  • Provides a full range of LAN Administration duties for the office including second level user

support for systems applications; trains other employees in the operation of existing computer
systems.

  • Performs a variety of management accounting functions on computer systems by setting up and

coding work orders, closing work orders and creating a variety of ad-hoc Business Unit reports.

  • May provide work leadership to and perform the same duties as employees in the Office

Administrator/Clerk job stream.

  • Monitors Local Work Contracts including plant accounting related functions on computer

systems such as commitment document processing, entering purchase payment and stores
requisitions and controlling inventory at local level; performs a variety of invoice processing by
entering on system, determining payment date, clearing for payment, checking statements and
allocating to correct account; monitors and reconciles a variety of general ledgers; prepares
accounting entries to correct or adjust incorrect entries.

  • Performs a variety of clerical duties such as making travel arrangements, maintaining inventory

lists of equipment and furniture, maintaining building security, administering PSSP regulations and
database, establishing office filing systems and processing documentation for the acquisition and
disposal of station equipment.

  • Performs a variety of administrative duties such as providing secretarial support to Manager,

checking employee expense claims, locating suppliers and determining availability and cost of
goods, preparing and processing local purchase orders, receiving materials and monitoring travel
advances.

  • Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.

Qualifications:

  • High School graduation including Keyboarding 11, Information Management 12 and Data

Processing 12 plus experience working with PC’s for word processing, spreadsheet and database
application programs or equivalent.

  • Completion of in-house courses in M.S./Mac Word and Spreadsheet, Wage Time System, Work

Management System, Team leadership, Purchasing Requisitions, Code of Accounts 1 & 2, LAN
Administration and Business Management System budgeting courses.

  • The successful candidate will normally have a minimum of 12 months experience in the Office

Administration Assistant job with a demonstrated knowledge of how to perform clerical support
functions.

ADDITIONAL INFORMATION

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
http://moveuptogether.ca

  • Please note this position is a part-time regular role with an average of 30 hours per week.
  • A class 5 driver’s license would be considered an asset for travel to other headquarters.
  • This position is posted at Hugh Keenleyside Dam in Castlegar, but there will be a requirement to

travel to other headquarters including but not limited to:
 

Seven Mile Dam

Kootenay Canal Generation Station

Duncan Dam

We’re always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It’s an exciting time to be a part of our team as we
invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.
We are here for our customers.
We are one team.
We act with integrity.
We respect our province.
We are forward thinking.

BC Hydro is an equal opportunity employer.
HOW TO APPLY

Don’t forget to update your Candidate Profile with your current resume and copies of your
certifications. If applicable, include your Trades Qualification. This will ensure we have all the
necessary information to assess your application without any delays.

Closing Date

May 20, 2021

How to Apply

Apply here,

https://app.bchydro.com/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9M0ExODRDMTRBMTBCMUVEQkFCQ0ZBMTUzMDMzQzgwNDYmY2FuZF90eXBlPUVYVA%3d%3d&sap-theme=BCH_Bluecrystal&sap-client=100&sap-language=EN&sap-accessibility=X&sap-ie=Edge&sap-wd-configid=ZHRRCF_A_UNREG_JOB_SEARCH#