Administrative / Accounting Assistant (Full Time)

Company

Haida Gwaii Society for Community Peace

Description

Job Title: Administrative / Accounting

Assistant

Reports To: Executive Director
Location Masset, BC Position Type: Casual/as needed
Level/Salary Range: $21.63 – $25.19/hour
Grid level 10
Casual Positions receive an additional 10.2% in lieu of sick, vacation & stat benefits
Position Hours: Variable within Monday – Friday 9 am – 4 pm

 

Date Posted: July 6, 2021 Posting Expires: Until filled
Applications Accepted By:
Fax or E-mail:

(250) 626-4662 or ea.hgspeace@massett.ca

Subject Line: Casual Administrative/Accounting Assistant position

Attention: Executive Director

Mail:

Box 811

2132 Collison Avenue

Masset, BC

V0T 1M0

Job Description:

Provides a variety of administrative, accounting assistance when needed or to fill in when administrative staff are on leaves. Produces reports from a variety of information sources and databases. Performs a variety of clerical duties in support of the organizations accounting functions. Checks source documents, enters data into computerized accounting systems. Maintains various records, files and related filing systems.  Tracks office or program expenditures. Participates in the coordination of administrative and clerical work.

Qualifications and Education Requirements

  1. Grade 12, plus related post-secondary courses.
  2. Three years recent related office experience.
  3. Or equivalent combination of education, training and experience

Preferred Skills

·          Ability to type 50 wpm

·          Payroll processing skills

·          Excellent knowledge of business English.

·          Working knowledge of Microsoft and Google products (i.e.: Word, Excel, Access and Outlook Express).

·          Ability to work independently and in cooperation with others

·          Maintaining polite and professional communication via phone, email and mail.

·          Ability to organize and prioritize work and carry out the duties of the position with independence.

·          Knowledge of general office procedures.

·          Must be able to maintain confidentiality.

Other Expectations

·                Knowledge of HGSCP programs and services is an asset.

·                This position is dependent on a clear criminal records check

·                This position is NOT required to use their vehicle in the course of their duties

Key Duties and Responsibilities:

Administrative

  1. Answers phones and /or in person inquiries and routes or records to appropriate staff members if required. Responds to routine queries with regard to organization and services.
  2. Picks up mail screens and prioritizes incoming correspondence and other materials for staff members; processes outgoing mail.
  3. From rough draft or general instruction will provide word processing, data input and typing support such as correspondence, staff meeting minutes, forms.
  4. Participates in the recruitment and selection of employees by performing duties such as advertising vacancies, screening resumes, booking interviews for hiring committee.
  5.  Arranges Board meetings, prepares presented information, attends and records minutes, and provides confidential administrative support to Board members.
  6. Makes travel arrangements for staff and Executive Director.
  7. Maintains filing systems, key boxes, and other routine record management.
  8. Maintains internal records by updating new data entry regularly (i.e. rentals, propane, CRC checklist, keys, supplies).

9.       Operates a variety of office equipment such as computers, printers, copiers, multi-line phone, projector and other I.T. equipment. Coordinates repairs on this equipment when necessary.

10.    Maintains office equipment with supplies. Monitors orders and receives office and janitorial supplies.

Accounting

11.    Prepares and sends invoices for rental houses, contracted programs and others requested.

12.    Checks source documents such as timesheets, invoices and expense forms for accuracy and completeness.

13.    Preforms basic calculations such as the total number of hours worked and total amount owed to venders from invoices.

14.    Inputs data from source documents into computerized accounting systems or spreadsheets.

15.    Handles simple cash transactions such as collecting payments, issuing receipts, and maintaining petty cash in accordance with established guidelines.

16.    Responsible for confidential and time sensitive material.

17.    Ensures that the office, meeting room kitchen and other areas are maintained in a clean and tidy manner.

18.    Performs other related duties as required.

 

Reviewed By: Date: Click here to enter a date.
Approved By: Brie Altrogge, Executive Director Date: Click here to enter a date.
Last Updated By: Guddaxiigans Yakgujanaas Date/Time: July 6, 2021

 

How to Apply

Applications Accepted By:

Fax or E-mail:

(250) 626-4662 or ea.hgspeace@massett.ca

Subject Line: Casual Administrative/Accounting Assistant position

Attention: Executive Director

Mail:

Box 811

2132 Collison Avenue

Masset, BC

V0T 1M0