Payroll & Benefits Coordinator (Full Time)


City of Prince Rupert


The City of Prince Rupert is looking for a Payroll & Benefits Coordinator with a sound knowledge of accounting principles, payroll processes, internal controls, employment regulations, and municipal procedures. Reporting to the Finance Manager, this critical role performs a variety of moderately complex payroll, accounting and clerical tasks. This position works closely with Finance Management to ensure accuracy and conformance to established procedures and is expected to maintain a high level of confidentiality at all times. The successful candidate will be highly motivated to ensure the timely and efficient completion of assigned tasks while dealing with multiple priorities, the public, and City staff. This is a challenging and attendance sensitive position requiring a resourceful person who enjoys working in a
fast paced and demanding environment.


  • Process weekly payroll runs for both hourly and salary employees (union and exempt employees).
  • Process employee changes and maintain employee records.
  • Prepare weekly accounts payable requisitions for related payroll deductions.
  • Prepare all payroll related journal entries.
  • Perform monthly/annual reconciliation of all payroll-related accounts including WCB Claim costs, CRA remittances, and Municipal Pension Plan contributions. Remit deductions and reports to appropriate provider/vendor.
  • Prepare T4, T4A’s, and year end reconciliations as required.
  • Prepare annual adjustments and accruals for payroll transactions and compile year-end payroll information for verification and audit.
  • Process all information and reports for new, terminated, and retiring employees in a timely manner.
  • Administer all benefit plans, remitting payments and required reports. 
  • Assist with budget preparation and cost analysis for various wage and benefit accounts.
  • Respond to queries from managers and employees regarding payroll and benefit issues.

Other duties as required.


  • Excellent written, communication and interpersonal skills.
  • Ability to work with speed and accuracy to adhere to rigid time schedules.
  • Ability to demonstrate excellent organizational, prioritization and problem-solving skills in a fast paced and dynamic environment.
  • Fast and accurate data entry and calculator skills.
  • Ability to use considerable tact and diplomacy in dealing with sensitive and confidential information.
  • Demonstrate an ability to deal courteously and accurately and maintain harmonious relationships with all members of the public and other staff members.
  • Ability to work independently and to accomplish tasks and assignments in a timely manner.
  • Complete understanding of clerical duties and office tasks including typing, filing, calculating, word processing, and spreadsheets.
  • Demonstrated ability to work with minimal supervision is essential.


  • Completion of a recognized accounting or payroll program, business degree or college level accounting diploma.
  • Have more than three years of relevant work experience in a financial/accounting environment, preferably in a payroll position.
  • A combination of relevant work experience and education will be considered.
  • Have completed or are working towards the Canadian Payroll Association Payroll Compliance Practitioner certification (PCP). This certification will be required within 18 months of placement into the job.
  • Experience working with computerized accounting programs and Excel is required.
  • Experience working within a unionized environment with multiple Collective Agreements would be an asset.
  • Experience administering benefits and/or defined benefit pension plans would be an asset.
  • Working knowledge of Municipal Software (Vadim) is an asset.
  • Completion of a recognized Human Resources program or a CPHR Designation would be considered an asset.

Closing Date

Jul 12, 2019

How to Apply

Please submit your cover letter and resume to:
Antonio Vera, Deputy Corporate Administrator
City of Prince Rupert
424 – 3rd Avenue West,
Prince Rupert, BC, V8J 1L7
Fax: 250-627-0999
We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be