Administrative Assistant Port Clements (Full Time)


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Reporting to the Chief Administrative Officer, the Administrative Assistant will assist staff with a variety of clerical, financial and administrative tasks.

Provide general office duties including reception, filing and mail processing mail and ordering supplies;
Writing and Publishing Quarterly Newsletter;
Process accounts payable entries, accounts receivable, utilities, property tax payments;
Accounts payable and Accounts receivable;
Updating VOPC website;
Creating community information notices for website, Facebook or bulletin boards;
Assist with property and utility inquiries, including updating property folios;
Manage Council and Staff travel arrangements;
Manage room rental bookings/reservations, campsite reservations, weight room memberships and dog licensing;
Bank Deposits;
Assist staff with planning & coordinating special events (i.e. Remembrance Day Celebrations, Spring Clean Up, Community meetings) and any additional duties requested by supervisory staff.

Completion of Grade 12, supplemented by administrative assistance/ secretarial training plus experience in an administrative or office environment;
A high degree of accuracy and attention to detail in all aspects of job performance and ability to follow directives and special task as assigned by Senior staff;
Ability to communicate effectively both orally and in written form;
Demonstrated ability to work positively and professionally with the public, elected officials and all levels of staff;
Strong organization and problem solving skills;
Ability to achieve priorities and to meet deadlines is essential, as well as the ability to work independently and in a team environment;
Computer skills essential – Proficiency with Microsoft Word and Excel;
Must possess a willingness to participate in training sessions to develop or enhance required skills;
Must have strong typing skills.

Please visit our website at for a full job description and posting details or contact our office at (250) 557-4295 or email Ruby Decock at

If you are interested, please mail, fax or email your résumé with a cover letter and work references to:

Attention: Ruby Decock
The Village of Port Clements
Box 198, Port Clements, B.C. V0T 1R0
FAX: 250-557-4568

Closing date for this competition is Friday, December 21, 2018 at 1:00 pm.