Administrative Assistant (Full Time)

Position

Head Office, 208 1^st Avenue East, Prince Rupert, BC

The Administrative Assistant is responsible to provide services and support to all program areas. This includes maintaining the resource area, identifying clients eligible for services and training and providing support to employment advisors and other departments as needed.

2)     Assisting individuals in resource room with resumes, job applications, photocopying and faxing

3)     Ensure resource room information is current: job boards and training information are up to date.

4)     Post employment opportunities and other relevant information to HSEDS website and social media

5)     Provide direct client support by assisting clients with intake paperwork and forms

6)     Complete reminders for appointments and workshops

7)     Prepare and track client cheques

8)     Register and track clients attending workshops

9)     Assist employment advisors and program leads with files, documentation, scanning and files maintenance

10)  Keep up to date on labour market opportunities and trends

Assist with other activities as required;

·         Minimum 2 – 3 years of experience

·         Working knowledge of Microsoft Office, with emphasis on Excel and Word

·         Ability to multi-task and meet time sensitive deadlines

·         Current clean criminal record check

·         A high degree of professionalism and respect for confidentiality

·         Extended health benefits

·         Paid vacation, paid discretionary days off, paid sick time and your birthday off

·         Options for variable work hours

·         Opportunities for professional development