Administrative Assistant (Full Time)

Company

Hecate Strait Employment Development Society

Description

 

Position

Administrative Assistant
Location  

Head Office, 208 1st Avenue East, Prince Rupert, BC

Department/Team    

 

POSITION OVERVIEW
Hecate Strait Employment Development Society is a non-profit organization governed by a board of directors with a mandate to provide employment programming and training to enhance the opportunities of the residents of the North Coast and Haida Gwaii.

 

The Administrative Assistant is responsible to provide services and support to all program areas. This includes maintaining the resource area, identifying clients eligible for services and training and providing support to employment advisors and other departments as needed.

 

KEY RESPONSIBILITIES
1)     Provide general reception duties: answer phones, greet clients, book appointments

2)     Assisting individuals in resource room with resumes, job applications, photocopying and faxing

3)     Ensure resource room information is current: job boards and training information are up to date.

4)     Post employment opportunities and other relevant information to HSEDS website and social media

5)     Provide direct client support by assisting clients with intake paperwork and forms

6)     Complete reminders for appointments and workshops

7)     Prepare and track client cheques

8)     Register and track clients attending workshops

9)     Assist employment advisors and program leads with files, documentation, scanning and files maintenance

10)  Keep up to date on labour market opportunities and trends

Assist with other activities as required;

QUALIFICATIONS AND SKILLS
The ideal candidate will possess the following qualifications:

 

·         Minimum 2 – 3 years of experience

·         Working knowledge of Microsoft Office, with emphasis on Excel and Word

·         Ability to multi-task and meet time sensitive deadlines

·         Current clean criminal record check

·         A high degree of professionalism and respect for confidentiality

 

OUR BENEFITS
We offer:

·         Extended health benefits

·         Paid vacation, paid discretionary days off, paid sick time and your birthday off

·         Options for variable work hours

·         Opportunities for professional development

 

 

Closing Date

Feb 19, 2021

How to Apply

We are currently hiring for our first round of employmnent. Deadline for applications is February 19 2021. Please submit resume to shannon@hseds.ca