Administrative Assistant 1 (Full Time)

Company

North Coast Community Services Society

Description

North Coast Community Services Society has positions available for individuals who possess the fundamental belief that each of us matters – our clients, our co-workers, our partners and ourselves.

As a member of our energetic and compassionate team, you can offer new, visionary ideas that can help us to address complex community needs.

PROGRAM: Cradles to Moccasins Family Centre Early Years Services
PAY GRID: BCGEU Rate Step 5
# Hrs. Weekly: 24 hours Tuesday to Saturday
START DATE: As soon as possible
Program Description: Provides a variety of reception and general clerical assistance. Maintains various records, files and related filing systems

Summary of Requirements
EDUCATION: Grade 12
TRAINING & EXPERIENCE: Six (6) months recent related experience OR Equivalent combination of education, training and experience

EXPERIENCE & PROFICIENCIES:

  • Greets clients, visitors and employees to the organization in a professional and friendly manner
  • Answers phone and/or in person inquiries and routes to appropriate staff member(s) if required
  • Responds to routine queries with regards to the organization and services provided
  • Assists with client intake, obtains basic information, follows established guidelines
  • Sorts and distributes incoming mail and processes outgoing mail/ deliveries
  • Distributes & posts printed information for clients, families, staff & others
  • Performs basic data entry functions such as inputting information into databases and contact lists
  • Maintains and updates filing, inventory, mailing lists, registers and/or other records manually
  • Operates a variety of office equipment such as computers, printers, copiers, facsimile equipment
  • Reviews files, records, and other documents to obtain basic information to respond to requests
  • Manages petty cash transactions in accordance with established guidelines
  • Ensures that office, meeting room, kitchen and other areas are clean and tidy
  • Takes inventory, orders and receives materials, supplies, and services
  • Delivers messages and runs errands
  • Performs other related duties as required.

OTHER REQUIREMENTS

  • Clear Criminal Record Review
  • Understands the importance of and maintains clients’ confidentiality

 

How to Apply

Attention: Sherry Beal, Executive Director
North Coast Community Services
710 Fraser Street
Prince Rupert, B.C. V8J 1P9
Email: sbeal.nccs@citywest.ca
Fax: 250-627-7482